Singapore Company Secretary

Singapore Company Secretary Services

• Acting as Your Company Secretary: We can serve as your company’s appointed secretary, fulfilling all statutory duties and responsibilities.
• Maintenance of Statutory Registers: We ensure that all mandatory statutory registers, such as the register of members, directors, and secretaries, are accurately maintained and updated.
• Preparation and Filing of Statutory Documents with ACRA: We handle the preparation and electronic filing of all necessary statutory documents with the Accounting and Corporate Regulatory Authority (ACRA), including annual returns, changes in company particulars, and resolutions.
• Organizing and Attending Board Meetings and General Meetings: We assist in the preparation of agendas, notices, and minutes for board meetings and general meetings, and can attend these meetings to ensure proper procedures are followed.
• Ensuring Compliance with the Companies Act and Other Regulations: We keep you informed of relevant regulatory changes and ensure your company complies with all applicable laws and regulations.
• Advising on Corporate Governance Matters: We provide guidance on best practices in corporate governance to help your company operate effectively and ethically.
• Handling Share Transfers and Allotments: We manage the administrative processes related to the transfer and allotment of shares.
• Liaising with Regulatory Authorities: We act as a point of contact between your company and ACRA and other relevant authorities.

Benefits of our Singapore Company Secretary Services

• Time and Cost Savings: Outsourcing this function frees up your internal resources and can be more cost-effective than hiring a full-time company secretary.
• Forward-Thinking Compliance Advice: We provide forward-thinking advice on company secretarial matters, keeping you ahead of regulatory changes and ensuring proactive compliance.
• Dedicated Support and Clear Communication: You will have a single point of contact for your entire Asia operation who will provide personalized guidance and keep you informed throughout the process.
• Dedicated Support and Clear Communication: You will have a single point of contact who will provide personalized guidance and keep you informed throughout the process.
• Multilingual Service Capability: We are equipped to handle documentation and communication in English and other key languages to ensure clarity and efficiency.

Responsibilities of the Company Secretary in Singapore

In Singapore, the company secretary plays a crucial role in ensuring that a company complies with the Companies Act. Key responsibilities include maintaining statutory registers (such as the register of members, directors, and secretaries), preparing and filing necessary documents with ACRA (the Accounting and Corporate Regulatory Authority), organizing board and general meetings, and advising the company on corporate governance matters. The company secretary acts as a point of contact for regulatory bodies and ensures that the company adheres to all legal and regulatory requirements.

How to change the Company Secretary in Singapore

Changing a company secretary in Singapore involves several formal procedures to ensure compliance with the Companies Act. The outgoing company secretary typically resigns by providing a written notice to the company’s board of directors. Subsequently, the board will need to appoint a new qualified company secretary, who must be an individual residing in Singapore. This appointment is formalized through a board resolution, and the company is then required to notify the Accounting and Corporate Regulatory Authority (ACRA) of the change within the stipulated timeframe. This notification is usually done electronically via ACRA’s online filing portal, BizFile+. The filing will include details of the new company secretary, such as their name, address, and identification number, as well as the date of their appointment and the cessation date of the outgoing secretary.